Privacy policy

Ltd. and its group companies (hereinafter referred to as the “Company”) are committed to thorough group-wide compliance with corporate ethics and laws, and recognize the importance of information that can identify and distinguish individuals, such as names, addresses, telephone numbers, e-mail addresses, and personal identification codes (hereinafter referred to as “personal information”). We recognize the importance of information that can identify and distinguish individuals, such as names, addresses, telephone numbers, e-mail addresses, and personal identification codes (“Personal Information”), and consider the protection of Personal Information to be an important social responsibility. This Personal Information Protection Policy describes the policies we will follow when handling personal information or information equivalent to personal information in our business and various services.

When obtaining personal information such as names, addresses, and contact information from business partners, job applicants, etc (hereinafter referred to as "Clients and Others")., we will clearly specify and notify or publicly announce the purpose of use, use legal and fair means to the extent necessary to achieve that purpose, and will not obtain personal information without the consent of the individual.　

Within the scope of the purpose of use agreed upon by the individual, we will use the personal information we have acquired to fulfill our contractual obligations in our business (development, manufacture, sales, customer support, research guidance, and export/import of products and technologies related to vacuum technology and its peripheral technologies), to develop and provide better products and services, to deliver useful information, to conduct internships, and to conduct recruiting activities. We use personal information to develop and provide better products and services, to deliver useful information, to conduct internships, and for recruiting activities. However, we will not use personal information for any other purposes without the consent of the individual. If it becomes necessary to use the personal information of Clients and Others beyond the scope of the initially stated purpose, we will inform Clients and Others accordingly and obtain their consent before proceeding with such use. As for personal information entrusted to us by other companies, we will use it only within the scope defined in the contract with the entrusting party.

We will use personal information for the following purposes

[Purpose of Use of Supplier Information]

• To fulfill contractual obligations (delivery of products, maintenance support, etc.)
• To conduct surveys and analysis for the development of our products and services
• To provide information on events such as seminars and exhibitions, and to provide information and promotional materials on our products and services

[Purpose of use of information on internship applicants and job applicants]

• To contact and provide information and for employment selection
• For emergency contact

Our company may, with the consent of the individual, share personal information such as address, name, and telephone number with group companies or external service providers, when it is deemed appropriate to outsource certain tasks, such as responding to inquiries from clients and others, within the scope of the stated purpose of use.
For contractors, matters related to the handling of personal information are stipulated in contracts or other agreements, and necessary and appropriate supervision is conducted to ensure the secure management of personal information. In accordance with applicable laws and regulations, necessary and appropriate measures are taken to ensure the secure management of personal information.

We will not provide or disclose personal information to third parties without the prior consent of the individual, except in cases required by law, or when it is necessary to protect the life, body, or property of an individual.

If you wish to request disclosure, notification of the purpose of use, correction, addition, deletion, suspension of use, or suspension of provision to third parties of your personal information (hereinafter referred to as “Disclosure Requests”), please contact our inquiry desk as specified in Section 10, either by email or postal.
After verifying your identity, we will guide you through the necessary procedures and respond appropriately.

To ensure the accuracy and security of personal information, we implement information security measures, including computer virus countermeasures, and strive to prevent unauthorized access, loss, destruction, alteration, leakage, and damage to personal information (hereinafter referred to as "incidents"). We take necessary and appropriate organizational, technical, and physical safety management measures. In addition, if any issues are identified in the safety management measures, we will determine the cause and take corrective actions.
To minimize the damage caused by incidents, we establish a reporting system and preserve evidence to enable the investigation of the cause. In the event of an incident, we will respond promptly and appropriately, making every effort to investigate the cause, prevent recurrence, and take corrective actions to the fullest possible.

Compliance with Laws and Regulations and Management SystemTo ensure the protection of personal information, we comply with laws and regulations regarding the protection of personal information, as well as guidelines and other norms set by the government and ordinances, norms, and guidelines regarding the protection of personal information set by administrative bodies and other organizations. We will ensure that our directors and employees recognize the importance of our regulations.

In addition, in accordance with the Company's regulations, the Company will appoint a personal information protection manager for each department that handles personal information, and will properly protect and manage personal information under the direction of that manager.

Personal information will be stored for a set retention period, after which it will be disposed of. Even within the retention period, the information will be promptly disposed of when no longer needed.

We will continuously review and improve our efforts to protect personal information by responding to changes in laws and regulations and conducting regular internal audits and reviews.

This privacy policy will be made available to the public both inside and outside the Company on the Company's website (https://www.ulcoat.co.jp/) and, if necessary, in other media.

For inquiries or complaints regarding our handling of personal information, please contact us using email address below or by postal mail.

Inquiry Form
2804 Terao, Chichibu-city, Saitama Pref., Japan 368-0056
ULVAC COATING CORPORATION
General Affairs Division, General Affairs Department
E-mail：ulc_privacy@ml.ulvac.com